User Guide

A Gantt chart that shows which day each trade is on site

1. Open Schedule, pick a site, and tap ⊕ on the left to add a trade
2. Tap cells in that row to book work days — press and hold, then drag to fill several days at once
3. Tap a trade name to assign a crew; if it isn't listed, add a new vendor right there
4. If the job is delayed, tap “Shift” to move the whole schedule later, skipping weekends automatically

Arrival logs location automatically; attendance at a glance

1. A site admin first sets the site's GPS coordinates
2. After reaching the site, the employee taps "Check In" in the app
3. The system compares GPS distance and flags anything out of range as an anomaly
4. Managers review daily check-in records in the Monthly Attendance Report

Photos categorized by work item — evidence with every record

1. Open a site and go to the QC page
2. Add a QC item and enter the work-item name
3. Upload photos — one item can hold many
4. At final inspection, pull up photos by work item for the client to confirm

Daily progress shots, straight into the project album

1. Open the project and choose the “Site Photos” tab
2. Tap “Camera”, or pick several photos from your album at once
3. Tag the trade for that batch so you can filter by trade later
4. To hand photos to the client, tick a few and download them as a bundle, or download the whole project at once

Write the building’s rules once, the crew looks them up

1. Open the project, choose the “Site Rules” tab and tap “Fill in site rules”
2. Enter working hours (including lunch breaks and weekend limits), each fee, and how to collect access passes
3. Add the building manager’s name and phone, the paperwork required, and any other rules
4. Attach a photo of the building’s notice so the crew can check it on site

A company-wide vendor list, no longer dependent on personal phones

1. On the Vendors page, add a vendor's name, phone and trade category
2. When you need to contact them later, just search by trade or vendor name
3. Before a vendor is deleted, the system asks a manager to confirm
4. Even if a vendor is deleted, past booking records are kept

An independent list per site, with automatic due-date reminders

1. Open a site and switch to the Todos tab
2. Add a todo, set a due date and an owner
3. Date not set yet? Leave it empty (tap × next to the date), mark it Pending, and fill in the date later
4. Check it off when done — it's marked complete automatically
5. Managers see a cross-site summary of upcoming todos on the home screen

Month-end tallying, one-tap PDF export

1. Open the Monthly Attendance Report and pick a month
2. The system automatically compiles that month's check-ins, schedules and leave records
3. Switch between a by-person and a by-site view
4. Once confirmed, tap "Export PDF"

Company expenses, project cash flow and a household ledger — kept separate and clear

1. At the top of Expense Tracking, switch between the "Company" and "Household" ledger
2. Record an income or expense and pick a category (project payment, materials, payroll, tax, utilities…)
3. Project payments can link to a site and vendor, auto-calculating the "percent received"
4. The monthly view shows cash flow and a category pie chart; the yearly view shows a 12-month income/expense line

A statement for each person, built from check-ins, with out-of-pocket expenses settled too

1. In Expense Tracking, open the "Company" ledger and switch to the "Payroll" tab. In pay settings, set each person to monthly, daily or hourly pay; overtime rates default to Taiwan labor law (first 2 hours ×1.34, after that ×1.67) and can be changed
2. Statements are built from the month's check-ins: days worked, regular hours and overtime. Days with no check-out are flagged "Incomplete"
3. Add bonuses, allowances or pay advances as a fixed amount or per day × days worked
4. Expenses staff record in the Company ledger are marked "Pending claim"; once an admin or accountant reconciles them, they go onto that person's statement. In the "Reconcile" tab you can switch an item between staff claim and company-paid
5. When everything checks out, tap "✓ Mark Finalized" to lock the numbers (you can undo it), then export to Excel or PDF (with a signature line) for your accountant

Sign quotes and contracts on your phone and send them straight back

1. Share a supplier’s quote into the document tray, or scan it with the camera or import a file
2. Tap “Sign”, write your signature, drag it into place, and add a date stamp if needed
3. Tap “Done, generate PDF” and the signed file is created immediately
4. Tap “Share with supplier” to send it back, or keep it in the tray for later

Estimate materials on site, waste factor included, in one go

1. Open the Material Calculator and pick a work item: flooring, walls/ceiling, masonry, board, trim
2. Enter the dimensions or area, and the spec
3. Set the waste rate (cutting included) to get the actual quantity to order
4. Every result card shows its formula, so you can see exactly how it was worked out

Groundbreaking, moving in, bed-setting — pick a date without asking around

1. Open the Almanac and choose the occasion: groundbreaking, ground-digging, bed-setting, moving in, signing…
2. Days that are auspicious for that occasion turn green on the calendar (days that list it as "avoid" are left out)
3. Tap any day to see its full do/avoid list, auspicious hours and lunar-calendar details

Schedule, todos and Google Calendar, gathered on one page

1. Open the Calendar and view by month or week
2. Schedules and todo due dates are marked on the dates in distinct colors
3. Optionally connect Google Calendar to show your personal events alongside
4. Tap any day to expand everything happening that day

Finished sites move to the bottom — nothing is lost

1. In Overview, tap "⋯" on a site card and choose "Mark as completed"
2. The site moves to the "Completed" section at the bottom; tap the header to expand it
3. Tap "View" to look back at photos, QC, expenses and check-ins
4. To reopen, tap "⋯" on the completed card and choose "Reopen project"

Important notices reach everyone directly, no more buried messages

1. A manager posts an announcement from the admin console, in three levels: normal, important, urgent
2. Employees receive it on opening the app, with an unread count on the bell
3. Urgent announcements show a full-screen prompt to make sure they are seen
4. All announcements can be revisited in the Announcement Center history